Digital key register and key management software

Every building has a drawer of keys and a sign-out sheet that nobody fully trusts. MYBOS keeps a digital register of building and apartment keys, records who has each one, and tells you when a key is due back or overdue.

Book a demo How it works

The MYBOS key register is used by concierge, reception and building managers who handle frequent key exchanges.

Example building

Keys out right now

4 out

Plant room key
Signed out to electrician, signature captured
Due 2pm
Apartment 904 key
Signed out to plumber for a repair
Due 4pm
Roof access key
Signed out yesterday, not returned
Overdue
Car park remote, spare
Returned and signed in
In

Green for signed in, red for signed out, at a glance.

What does key management software do?

It keeps a register of every key in the building and a record of every time a key leaves the office and comes back.

Building and apartment keys recorded with an ID, key type and location
Sign-outs to contractors with their details, a due-back date and time, and a signature
Printed passes if a physical pass is needed
Due-back and overdue notifications so keys do not quietly go missing
A clear status with signed-in keys shown green and signed-out keys red
Resident access to their own keys through the resident app, if switched on

How does a key sign‑out work in MYBOS?

A few steps at the desk, and a full record afterwards.

Choose the keySelect it from the building keys or the apartment's keys.
Enter the contractor's detailsName and company, plus a due date and time.
Capture a signatureOn screen or on a signature pad, and print a pass if needed.
Track itThe key appears in Keys Out until it is signed back in.
Get alertsNotifications go out when the key is due back or overdue.

How are keys organised?

By location and type, so the register makes sense to whoever is on shift.

MYBOS includes default key locations such as Concierge, Building Manager, Property Manager, Resident, Owner and Security, and you can add your own locations and key types. Keys held by the concierge or building manager can be signed out to contractors, while keys assigned to residents sit separately.

Keys also connect to contractor visits. With MYBOS On-Site Check In, you can see who is on site alongside which keys they hold. See our visitor management system page for more.

Is this a key cabinet or software?

Software. MYBOS is the register and the record, not a physical key cabinet.

Electronic key cabinets control physical access to keys. MYBOS records which keys exist, who has them and when they are due back, as part of the same system that runs your maintenance, contractors and residents. Many buildings use it alongside a locked key cabinet or safe.

“Having MYBOS is like having a great colleague, it lets you work easily, efficiently and prevents many of the everyday management headaches.”
Tarm Heraud, Building Manager, The Grosvenor

Rated 4.3 out of 5 on Capterra, GetApp and Software Advice, and trusted by over 200 organisations.

Residential buildings on MYBOS

MeritonBuilding management across its residential portfolio
MICMScaled operations and service quality
Manage Meant at Central ParkMYBOS across a landmark Sydney development

See the MYBOS key register in action

Tell us how keys are managed in your building today. We'll show you how MYBOS records every sign-out.

If you go ahead, our Australian team helps set up your buildings and bring your records across, and your managers get free training through the MYBOS Training Academy.

Book your demo

No obligation. We'll be in touch to find a time that suits.

Prefer to talk? Email sales@mybos.com or call +61 2 8378 1096.

Key management questions, answered

Can we track who has each key right now?

Yes. Every signed-out key appears in the Keys Out list with who has it and when it is due back. Key tiles show green when signed in and red when signed out, so the status is clear at a glance.

Can contractors sign for keys?

Yes. When a key is signed out, the contractor can sign on screen or on a signature pad, and you can print a pass if a physical one is needed. The signature is kept with the record.

What happens if a key is not returned on time?

MYBOS can send notifications when a key is due back and when it becomes overdue, so the building manager can follow it up before it turns into a lost key.

Can residents see their own keys?

If the building manager switches the feature on, residents can see their keys through the MYBOS resident app or web portal.

Can we set up our own key locations and types?

Yes. MYBOS comes with default locations such as Concierge, Building Manager and Security, and you can add, rename and reorder locations and key types to match your building.