What does a visitor management system do in a condo building?
It records who comes in, why and for how long, so your team is not relying on a paper sign-in sheet at the front desk.
- QR code check-in where visitors scan a building code and fill in a short form
- Terms and inductions that must be accepted before someone can sign in
- A live on-site list plus full history of past visits
- Links to jobs so contractor check-ins attach to their work order or quote request
- Geolocation controls that limit check-in to a set radius and sign people out when they leave
- Exports of check-in records for reporting
Why link contractor visits to work orders?
A check-in on its own tells you someone came. A check-in linked to a work order tells you what they came to do.
When a vendor's visit sits against the work order, you can see when they arrived, how long they stayed and whether the job was completed. That makes invoices easier to check and disputes easier to settle. The manager and the visitor both receive automated emails on sign-in and sign-out.
How is this different from an office visitor system?
Office systems are built around a reception desk and a host. Residential buildings need check-in that works at any door, at any hour.
Many visitors in condo buildings are vendors working in common areas or units, and the front desk may not be staffed around the clock. A universal QR code that needs a single scan works at any entry point, and managers can see and manage records from anywhere. MYBOS also handles package management for the same front desk.
Paper sign‑in sheet or digital check‑in?
Paper records names. Digital check-in records names, reasons, times and the job, and you can search it later.
| Paper sign-in sheet | MYBOS | |
|---|---|---|
| Who is on site now | Read through the page | A live list |
| Why they are here | Often left blank | Linked to the work order |
| Site terms | Explained at the desk, if at all | Accepted before sign-in |
| Forgotten sign-outs | Never closed | Automatic sign-out outside the radius |
| Records | Binders in a cupboard | Searchable and exportable |