Commercial building management software for the people who run the building

MYBOS gives commercial building teams one place to run maintenance, manage contractors and visitors, keep asset records and keep tenants informed, across one building or a portfolio.

Book a demo How it works

Structure Building Management runs MYBOS across 100 buildings.

Example building

Commercial tower, today

5 items

Tenant request, level 12
Air conditioning complaint logged
In progress
Electrician on site
Checked in, linked to the work order
On site
Lift service
From the maintenance schedule
Scheduled
Tenant notice
Water shutdown notice sent to all tenants
Sent
Monthly owner report
Pulled from the job record
Ready

Tenants, contractors and maintenance in one record.

What does commercial building management software do?

It runs the daily operations of an office, retail or mixed commercial building: maintenance, contractors, visitors, assets and tenant communication.

Work orders for tenant requests and building faults, tracked to completion
A maintenance schedule for lifts, plant and services
On-Site Check In for visitors and contractors, with a live list of who is on site
Contractor management with insurance expiry tracked on each profile
Asset records with warranties, manuals and service history
Tenant communication by email, SMS and notices

How are visitors and contractors managed?

They sign in with a QR code, and contractor visits link to the job they are there for.

MYBOS On-Site Check In is built for busy commercial lobbies and multi-site portfolios. Visitors and contractors scan a universal QR code, can be asked to accept terms or a site induction before signing in, and are signed out automatically when they leave a set radius. Building managers see who is on site, why, and for how long, and can export the records.

Does it work across a commercial portfolio?

Yes. MYBOS is built for scalable portfolio management, with permissions, benchmarking and reporting across sites.

Administrators can assign buildings or portfolios to specific users and control their access. Analytics bring together cases, maintenance requests, inspections and other activity across buildings, and reports export to Excel. For more on running many sites, see managing multiple buildings from one system.

What changes when you move off spreadsheets and email?

The building's information stops depending on whoever happens to be in the office.

	Spreadsheets and email	MYBOS
Tenant requests	Scattered across inboxes and calls	One work order per request
Visitors and contractors	A paper sign-in book	QR check-in with a live on-site list
Planned maintenance	Someone's calendar	A schedule with reminders
Owner reporting	Rebuilt each month	Pulled from the job record

“MYBOS is packed with essential modules and useful features that every facility manager should have at his disposal.”
Adam Glover, Senior Facilities Manager, National Facilities Management

Rated 4.3 out of 5 on Capterra, GetApp and Software Advice, and trusted by over 200 organisations.

Commercial teams on MYBOS

Structure Building ManagementOperations and tenant experience across 100 buildings
StockwellOperations across diverse assets
AccorFacility operations and asset tracking

See MYBOS running your commercial building

Tell us about your building or portfolio and how it runs today. We'll walk you through MYBOS using buildings like yours.

If you go ahead, our Australian team helps set up your buildings and bring your records across, and your managers get free training through the MYBOS Training Academy.

Book your demo

No obligation. We'll be in touch to find a time that suits.

Prefer to talk? Email sales@mybos.com or call +61 2 8378 1096.

Commercial building management questions, answered

Does MYBOS work for office and retail buildings?

Yes. MYBOS is used across residential, commercial and mixed-use buildings. In commercial buildings, the focus is usually on maintenance, contractors, visitor check-in, assets and tenant communication.

Is MYBOS a building management system for HVAC?

No. A BMS controls equipment such as HVAC and lighting. MYBOS runs the operations around it: scheduling servicing, logging faults, managing contractors and keeping asset history.

Can tenants report issues directly?

Yes. Tenants can raise requests that come in as cases for the building team, who can assign them, track them and keep the tenant updated until the job is closed.

How does MYBOS handle contractor insurance?

Contractor profiles in MYBOS can record insurance information and track policy expiry dates. Contractors with expired insurance are listed separately, so you can check cover before assigning work.

Can we report to owners across several buildings?

Yes. MYBOS analytics cover one building or many, and reports can be exported to Excel. Every action is recorded, so reporting comes from the job record rather than from manual updates.