Running a building on spreadsheets, and when to stop
Most buildings still run on paper and Excel. Spreadsheets are cheap and familiar, and they work, right up until they quietly cost you a repair, a record or a manager’s knowledge. Here is when to make the move.
- The hidden risks of spreadsheets
- The moment they start costing you
- A simple path off them
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When running a building on spreadsheets stops working
Spreadsheets stop working when a building’s knowledge lives in one person’s file, because the day they leave, the history leaves with them.
A spreadsheet cannot chase a contractor, message a resident, prove a job was done, or show a committee where the money went. It holds numbers, but it cannot run the day. That gap is where repairs slip, records vanish and owners lose trust.
What a spreadsheet quietly costs you
None of these show up on the licence fee, but they show up eventually.
Knowledge that walks out
When the manager leaves, the file, the passwords and the history often go too.
No way to act
A spreadsheet cannot message a resident, assign a contractor or track a repair.
No proof for owners
No audit trail, so you cannot show what was done or what it cost.
From spreadsheets to a system, without the pain
The fear of switching keeps most managers on Excel longer than they should be. MYBOS is built to be simple, and our team helps you bring your building across.
You keep your data, add the things a spreadsheet never could, and end up with a record that survives people and stands up to owners.
- Bring your existing records across
- Add work orders, communication and a resident app
- Keep a record that outlasts any one manager
Don’t just take our word for it
“My favourite work mate. Fully featured and very efficient, a perfect job companion for a building manager.”
Charlene Sen, Building Manager, Jacksons Landing
“For over five years, MYBOS has kept operations smooth and consistent across our 40+ buildings.”
Darren Gardner, Manage Meant
“With MYBOS, our building managers now spend less time on admin and more time on site. I’d recommend it to any manager.”
Nathan Smith, Brookfield
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Spreadsheets versus a system, answered
Is it fine to run a building on spreadsheets?
It works until the building’s knowledge lives in one person’s file. A spreadsheet cannot chase a contractor, message a resident, track a repair or prove a job was done, so repairs slip and records vanish when a manager leaves.
When should we move off spreadsheets?
When you cannot answer where a repair is up to, cannot show owners where money went, or would lose the history if the manager left. Those are the signs a spreadsheet has stopped doing the job.
Is switching to MYBOS difficult?
No. MYBOS is designed to be simple, and our Australian team helps you bring your records across, so the move is supported rather than something you face alone.
What do we gain over a spreadsheet?
Work orders, communication, a resident app, contractor compliance, reporting and an audit trail, all linked, plus a record that stays with the building when people change.
How do we get started?
Book a demo and we will show you the alternative to spreadsheets and help you make the move step by step.
Can we keep our spreadsheets during the move?
Yes. You bring your existing records into MYBOS, so nothing is lost, and you keep a copy of the spreadsheets while the building runs on the system from then on.
Retire the building spreadsheet
Join over 200 organisations that moved off Excel to MYBOS. Book a demo and see how easy the switch can be.
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